Executive Assistant

The Company: Shein Distribution Canada Limited

Corporate Office: 10 Canfield Dr, Markham, Ontario, L3S 3J1, Canada

Work Location: 10 Canfield Dr, Markham, Ontario, L3S 3J1Canada

Start Date: As soon as possible

Type of Position: Permanent, Full-time

Position Available: 1

Hours per Week: 40

Salary: $70,865.60 annually ($34.07 per hour) as per the median wage of NOC 12100 in Toronto region

Benefit:

• 3 weeks paid vacation
• Dental Care Plan, Health Care Plan, Vision Care Benefits, Disability Benefits, Life Insurance

The Role:

• An Executive Assistant will be handling office-management duties, making travel arrangements, handling calendar events, organizing reports and documents, answering phone calls, setting up meetings, screening visitors, and many more similar duties.

Language:

• Proficiency in English is required – both written and verbal
• Fluency in Mandarin would be plus

Education/Qualifications:

• Diploma or degree in Business Administration, Operations Management, or a related field (Preferred).

Security and Safety:

• Criminal record check required

Transportation/Travel Information:

• Own vehicle

Work Condition and Physical Capabilities:

• Fast-paced environment; Tight deadlines; Work under pressure; Attention to detail

Personal Suitability:

• Accurate; Efficient interpersonal skills; Excellent oral communication; Excellent written communication; Initiative; Organized; Team player; Hardworking

Experience and Specialization:

• 1-3 years of experience in an administrative or operational support role within a fast-paced environment.
• Strong organizational and project management skills with attention to detail.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and familiarity with database management and reporting tools.
• Good interpersonal and communication skills, capable of fostering positive relationships with team members, clients, and external partners.
• Ability to work independently and collaboratively as part of a team.
• Commitment to maintaining high standards of ethics, integrity, and professionalism.

LIST ALL

Detailed Skills and Duties

Responsibilities

• Policy Administration: Assist in administering policies and procedures related to the release of records, ensuring compliance with government access to information and privacy legislation.
• Office Services Coordination: Support the planning and coordination of office services, including accommodation, relocations, equipment, supplies, disposal of assets, parking, maintenance, and security services.
• Budgeting and Financial Operations: Assist in conducting analyses and managing administrative operations related to budgeting, contracting, and project planning. Provide support in preparing operating budgets, maintaining inventory, and overseeing budgetary controls.
• Data Management and Reporting: Help assemble data and prepare periodic and special reports, manuals, and correspondence. Maintain dashboards and trackers to monitor key performance indicators (KPIs).
• Supervision: May provide guidance and support to records management technicians and related staff.
• Support for Management Team: Provide administrative support to the management team, including scheduling appointments, organizing meetings and events, and preparing necessary reports.
• Event Coordination: Assist in organizing team-building initiatives, holiday events, and activities that enhance organizational culture and employee morale.
• Client and Stakeholder Interaction: Act as a point of contact for company interactions, responding to requests and questions from internal and external parties. Facilitate coordination between internal and external resources.
• Supply Management: Assist in managing office and warehouse supplies, including planning, ordering, usage analysis, and inventory audits to maintain optimal levels.
• General Inquiries and Record Maintenance: Handle general inquiries, verify service providers’ invoices, and maintain accurate and up-to-date records.
• Additional Tasks: Complete additional tasks as directed by the management team, adhering to company processes and policies to support overall business goals.

 

If you are interested in an Executive Assistant position and would like to join and grow with Shein Distribution Canada Limited, we encourage you to send us a CV/Resume in confidence to hr.canada@shein.com

We thank all applicants who applied for the position; however, only those shortlisted candidates will be contacted for an interview. As part of our standard recruitment process, suitable candidates will be required to undergo pre-employment screening (credit, criminal, education & driver’s abstract) as a condition of employment. Thank you.