The Halal Butcher is a well-established meat shop in Kelowna, BC, offering a wide variety of high-quality, Halal-certified meat products. We pride ourselves on delivering excellent customer service and ensuring that our products meet the highest standards of cleanliness and safety. We are seeking a dedicated and detail-oriented Administrative Assistant to join our team and contribute to the efficient operation of our shop. The business location is 156 Asher Road, Kelowna, BC V1X 8A9
Position: Administrative Assistant
Key Responsibilities
- Prepare, input, edit, and proofread a variety of documents including invoices, customer orders, reports, and promotional materials, based on verbal instructions and handwritten notes.
- Answer phone calls, respond to customer inquiries, and provide information on product availability, custom orders, and delivery schedules.
- Manage the butcher shop’s appointment schedule, including custom orders, meetings for the shop owner, and delivery coordination.
- Create and maintain both manual and digital filing systems for records like customer orders, invoices, supplier contracts, and health and safety documents.
- Set up and streamline office procedures to ensure efficient workflow, from order processing to customer service interactions.
- Perform general office administrative duties including faxing, photocopying and scanning documents.
- Maintain records of daily sales, inventory, and vendor invoices.
- Assist with preparing and updating price lists, product descriptions and promotional materials.
- Track and manage inventory status, including meat products and packaging supplies, ensuring stock levels are adequate.
- Assist with basic bookkeeping tasks, including data entry for accounts payable and receivable.
- Take minutes during staff meetings or vendor discussions and distribute follow-up notes or action points.
- Organize travel arrangements for the shop owner, including booking accommodations and transportation for business trips such as supplier visits or conferences.
- Help maintain the shop’s online presence by posting updates, promotions, or event details on social media.
- Provide excellent customer service and represent the shop with professionalism at all times.
Employment requirements
- Secondary school diploma required.
At least 2 years of experience in an administrative assistant role
OR equivalent qualifications will be considered.
- Outstanding organizational skills, with the ability to manage multiple tasks and prioritize effectively under pressure.
- Ability to troubleshoot and resolve administrative and operational challenges independently.
- Demonstrated ability to manage deadlines and complete tasks with minimal supervision.
- Comfortable working in a busy and dynamic environment with changing priorities.
- Familiarity with inventory management is highly desirable.
High level of accuracy in document preparation, record-keeping, and data entry. - Strong verbal and written communication skills in English, with the ability to interact professionally with customers, suppliers, and staff at all levels.
Wage
$29.00 per hour
Terms of employment
Full-time and Permanent
Location of work
156 Asher Road, Kelowna, BC V1X 8A9
How to apply
Interested candidates are invited to submit their resume via email to halalbutcher156@gmail.com
Please include the position/job title in the subject line.
We thank all applicants for their interest in The Halal Butcher; however, only those selected for an interview will be contacted.